AGM - Proposed changes to our bylaws

Proposed Changes to the ICA bylaw

Below are the proposed changes to the ICA Bylaw as submitted by Annie Alport, ICA Director.

• Changed “General Meetings” to “Community Meetings” and removed fixed monthly schedule - meetings to be held from time to time as required.

• Reduced minimum Board size from 8 to 5.

• Expanded and formalized member expulsion process with Board authority (no longer requires member vote at a meeting).

• Expanded role descriptions for Officers.

• Required Director nominations 21 days before AGM; removed nominations from the floor.

• Elections now for generic Director positions, with Officer roles assigned after AGM, other than for President and Vice-President.

• Reduced quorum requirements for Board, Community, AGM and special meetings. AGM timing remains before Oct 31 but no longer in September; linked explicitly to audited financial reporting.

• Allowed verifiable electronic voting and e-signatures.

• Simplified committee section; removed standing subcommittee requirements.

• Added explicit Director and Officer insurance requirement.

• Set bylaw review every five years (was every two years).